HOTEL EQUIPMENT Provided by hotel: all hotel owned tables, chairs, belly bars, cocktail tables, dance floor (indoor space), stage, black and ivory tablecloths and napkins, votive candles. WEDDING COORDINATION To ensure the seamless execution of your wedding celebration, our Event Manager will assist in coordinating your hotel-related details and will serve as the primary liaison between the hotel and your Professional Wedding Planner. Due to the intricate nature and complexity of weddings, we require all couples to retain a professional Wedding Planner. Your Wedding Planner will be responsible for the overall orchestration of your wedding, including (but not limited to): the Rehearsal, Ceremony, Reception, and all event-related logistics. While your Event Manager will oversee hotel- specific arrangements (such as banquet event orders, venue access, and food & beverage services), your Planner will serve as the main point of contact for your vendors and be present throughout the event to ensure everything runs smoothly. Our Event Manager is happy to provide a customized referral list of experienced Wedding Planners upon request. MENU TASTING Complimentary menu tasting for up to (4) guests is offered with a guest attendance of 75 guests or more. You may choose (3) salads and (3) entrees for your tasting. Your Event Manager will provide you with available day(s) and time(s) for your menu tasting CORONADO TERRACE SPECIAL EVENT VENUE Ceremony set-up: White garden folding chairs, two microphones, sound system, white carpet runner Reception / Dinner set-up: Cocktails tables, belly bars, hotel round tables, white garden folding chairs, black or ivory linen, stage. 50’x65’ white tent with ceiling liner, amber lighting inside the tent, three side- walls A dance floor structure is not permitted in order to preserve the integrity of the tile flooring, however, an open area will be designated for dancing. For the quiet enjoyment of hotel guests and residents, maximum sound levels will be enforced. In accordance with local ordinances, outdoor entertainment must end by 10pm. String lights on the Coronado Terrace and ceiling chandeliers suspended from the tent ceiling must be contracted and installed by Bright Rentals. Encore AV will oversee the installation with applicable fees. GUEST ROOM DELIVERIES All gift bag deliveries must be coordinated through the hotel bell desk. The bell staff will oversee room assignments and delivery to your guests as instructed. Prices will be quoted based on item(s) requested for delivery. 2026 Rates: Inside room – generic amenity - $5.00 per item Inside room – personalized amenity - $6.00 per item Larger or combined item - $8.00-$9.00 per item COLD SPARKLERS The State of CA deems these as Pyrotechnic Effect Simulation Equipment. They are considered “Dangerous Fireworks” due to their chemical composition. A Fire Permit and Inspection are required by the City of Huntington Beach as well as a licensed Pyrotechnic Operator. Your request may or may not be approved by the City. Your Event Planning Manager will assist with the permit process and will provide a referral for a licensed Pyrotechnic Operator. FIRE WATCH Your event planning manager will advise you if a Fire Watch is needed for your event. A Fire Watch is billed at $150.00 per hour with a two-hour minimum. Fire Watch requests must be received 14 days in advance. Requests received with less than 14 days’ notice will be subject to a 50% surcharge. DRONE Only commercial/professional drone operators can fly a drone/small, unmanned aircraft systems (drone) and must comply with all applicable regulations. Operator must provide a certificate of insurance naming Hotel Owner and its manager as additional insured on the drone operator’s aviation insurance policy, or other such applicable insurance policy. Drones are strictly permitted within private indoor ballroom space with Event Manager & Hotel Leadership approval. EVENT DETAILS
